AmandaCramerEvents
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Hi Dan, I’m Amanda Cramer, the Event Manager. We added a ton of new features this year!
- Meet Up Day!
- Rosie's Farm Sanctuary is offering special tours Wednesday, Thursday, and Sunday
- D.C. Local Max Broad is leading Lincoln Assassination Tour Wednesday evening, or join the self-led Monuments at Night tour
- Wrap up Wednesday night with D.C. Vegan Drinks
- Thursday we have a Library of Congress visit
- Meditation workshops
- Sunday Afternoon Soccer Game
And more! See all the details here!
We look forward to meeting you in May!
Thanks, Taylor! Hi Alexia!
You will still want to arrive on time on Thursday morning to participate in the many Meet Up and Networking Sessions on Thursday. You can learn more about them here.
Hi David, I’m sorry I got you addicted to Cheddalicious Plant Based Snacks. I’m glad to know you’ll be giving them away at the VH Exhibit Table at AVA D.C.
Hi Franka!
As Taylor mentioned you can find those details and more on our AVA Policies Page.
For ease, you can see all the details below: Exhibitor registration and load-in will begin at 2pm on Thursday, May 16th. Please make every effort to finish setting up by 6pm.
Exhibitor tear-down will begin at 2PM on the 19th.
While we encourage you to table any time from 8 - 5 PM on the 17-18th, and 8 - 2 PM on the 18th. peak exhibit hours will be during breaks and lunches. We ask that a staffer be at your table for those peak exhibit hours, with the others being optional.
Please follow the exact details below to ship your exhibit supplies. If you are sending swag, please make sure it is shipped and labeled separately per the instructions.
While we encourage you to table any time from 7 - 1:00 PM on the 17-19th, peak exhibit hours will be during breaks and lunches. We ask that a staffer be at your table for those peak exhibit hours, with the others being optional.
Registered exhibitors have access to all AVA Summit provided meals.
Please note nothing can be affixed to the hotel walls. If you have signage, please come prepared with pipes or easels.
Preferred Printer
Save time, shipping costs, and carbon emissions by using our preferred printer! The AVA Summit has teamed up with a local print shop, Digi Quick Print, to offer you a 10% discount on printing services, free delivery to the hotel, and a go-to plan for any last minute needs.
To qualify for this deal please contact both [email protected] and [email protected] and mention the AVA Summit.
Note: For simple jobs please give 2-5 business days notice. For larger and more complicated jobs please allow 7-10 business days. *If your project is for the Swag Bags please take special note of the instructions listed below.
Shipping to the hotel
Please keep note of your tracking number - if the hotel is looking for your package that is how they will find it
Attn: Sales/Convention Services
Guest Name - AVA Summit Hilton Alexandria Mark Center 5000 Seminary Rd Alexandria, VA 22311, United States
Due to the limited storage space, packages may be delivered to the Hotel three working days prior to the date of the function. Please note the below charges will reflect on your guest room or invoice. Please follow the below instructions to ensure your packages arrive in the correct place!
Incoming Packages are handled as follows: Express Envelopes are complementary and are held at the front desk. Packages/Boxes are charged at $6.00 each. Pallets are charged at $150.00 each. Cases/Crates are charged at $75.00 each.
Outgoing packages are handled as follows: Express Envelopes are complementary and can be sent from the front desk. Packages/Boxes are charged at $6.00 each. Pallets are charged at $150.00 each. Cases/Crates are charged at $75.00 each. Handling charges cannot be collected by the shipper’s account number, therefore please pay handling charges with one of the following methods: cash, check, or credit card.
There is a printer if you need to print off labels, but there is no shipping office at the hotel. We recommend bringing pre-paid labels if possible and scheduling a pick-up with your shipping provider.
Swag Shipping - The first 500 attendees will receive a swag bag at registration. If you are a Silver Sponsor or above or have otherwise arranged to include an item in our attendee Swag Bag, please make sure your swag items arrive by Tuesday, May 14th. We will build the bags on the 15th. Items received after the 14th are not guaranteed to be included in the bags.
Please keep note of your tracking number - if the hotel is looking for your package that is how they will find it
Attn: Sales/Convention Services
AVA SWAG - Your Org
Hilton Alexandria Mark Center
5000 Seminary Rd
Alexandria, VA 22311, United States
Exhibit Needs
If you purchased a WiFi/Power Upgrade, or are a Sponsor at any level, your A/V needs should be taken care of already! Additional requests may result in charges from the hotel.
→ Please contact [email protected] for further hotel related questions
Hi Vikram! Hi! I’m Amanda Cramer, the Event Manager. Our event is technically in Alexandria Virginia, just over the bridge from the Capital. We have partnered with Planted Society to bring their Plant Based Initiative to Alexandria! Keep your eyes out for news about our exciting restaurant offers!
As far as where to stay, our hotel block is SOLD OUT.....but fear not! We've secured 35 rooms at the Courtyard Marriott Pentagon South, just 1 KM/.6 Miles away from the AVA Hotel.
Hurry—these rooms will go fast! Book now to secure this rate ($199 + tax) before it's too late! The last day to book is April 29th, or until rooms sell out.
See you in May!
Hi, Che! I’m Amanda Cramer, the Event Manager. Our hotel block is SOLD OUT.....but fear not! We've secured 35 rooms at the Courtyard Marriott Pentagon South, just 1 KM/.6 Miles away from the AVA Hotel.
Hurry—these rooms will go fast! Book now to secure this rate ($199 + tax) before it's too late! The last day to book is April 29th, or until rooms sell out.
https://www.marriott.com/event-reservations/reservation-link.mi?id=1712095613513&key=GRP&app=resvlink
How exciting!