The World Federation for Animals is a global federation of 60+ NGOs working towards the recognition of animal welfare as essential for sustainable development. Our efforts focus on integrating animal welfare into international health, food, and environmental regimes and trade and development finance rules. Established in 2020, this coalition now drives transformational change for animals as a UN-accredited force that harnesses the collective strength of animal protection peers and experts worldwide to influence global decision-making at the UN and other international institutions. We achieve global impact for animals – together.

Learn more and apply

Job title: Finance & HR Manager  | Job type: Part-time position (0.5 FTE)
Location: Remote| Line Manager: CEO
Application deadline: 31 August  2024. | Starting date: Subject to discussion.
How to apply: Send your CV, salary expectation, and motivation letter to [email protected]

The role

This home-based role involves occasional international travel and covers part-time work of 2.5 days per week (0.5 FTE). 

Key relationships

• CEO (manager)
• All members of the WFA team
• Members of the WFA, across a wide range of roles, cultures and locations
• WFA Board members
• Auditors, vendors, and HR agencies

The successful individual

You will bring keenness and vision to shape a vibrant future for this exciting new organisation. Your varied experience and expertise will enable you to manage different areas of finance and governance day-to-day. You will possess the ability to conduct detailed scrutiny while seeing the bigger picture. Strong interpersonal and communication skills are essential to involve colleagues in financial management, foster a positive team atmosphere, and build strong relationships. Your understanding of the intersection of finance, governance, human resources, policy advocacy, and resource mobilisation is crucial. You must be a team player who enjoys collaborating with colleagues across diverse organisations to achieve unprecedented results.

Main responsibilities 

The Finance & HR Manager is responsible for WFA’s overall financial management, HR, and governance administration, to support the management of the Federation. 

Main duties

Financial administration

• Book all income and expenditure in accounting software, both legally and analytically:
  • Collect, control, and enter supplier invoices into the software. 
  • Research and resolve invoice discrepancies and issues. 
  • Manage time tracking per staff member per work area to ensure project control and adjust swiftly in case of over/underspend. 
  • Record all costs analytically.
  • Perform monthly bank reconciliation.
• Issue invoices on behalf of the organisation and perform payments to employees after verifying expense reports.
• Analyse accounts payable and receivable, track expenditure and income against the budget, and report on variances. 
• Generate monthly legal and analytical management reports, quarterly Board reports, and annual General Assembly reports, including financial position and trend analysis. 
• Close and produce the annual accounts (profit and loss, balance sheet, cash flow statement), and manage the annual audit process.
• Produce financial reports for donors as required.
• Optimise financial governance processes and support prudent financial management and reporting by developing and operating processes for financial scenario planning, budgeting, reporting, analysis and risk management

Human relations and resource management

• Provide advice to management (in liaison with outsourced HR services) on HR policy, remuneration, and employee relations management. 
• Ensure the WFA’s employee and HR policies and practices are fit for purpose and in line with the WFA strategy and resources.

Governance support 

• Support the CEO in managing Board meetings, reporting, and governance policies.

Additional duties 

• Undertake reasonable additional duties, in line with the above or other organisational needs. 

Requirements

You must have the right to work in your location as WFA cannot support any visa application process. 

Education

• Master’s level education in a relevant degree, or equivalent work experience.
• Desirable: Chartered/ certified or advanced qualifications.

Experience

• Essential: Relevant finance administration/bookkeeping experience
• Essential: Proven experience in financial budgeting, reporting, and managing auditing processes
• Desirable: Experience in non-profit and US GAAP, CRM, and Quickbooks proficiency. Expertise in developing funding proposals and working experience with colleagues from diverse backgrounds.

Skills

Financial Skills:

• Critical thinking: You can independently identify and solve financial issues and bottlenecks in WFA’s operations. You can develop creative funding proposals.
• Financial skills: Ability to accurately process, analyse, and report financial data. You strive for accurate financial forecasts, analyses and reporting to contribute to effective decision-making and the achievement of financial objectives.
• Collaboration: You work with various stakeholders to optimise and improve financial processes.
• Planning: You organise and structure work around financial planning, budgeting, and reporting, to meet deadlines and monitor progress.
• Communication: You can communicate financial information clearly to colleagues and respond to stakeholders’ needs to improve financial processes.

HR and Governance Skills:

• Payroll Management: You process payroll accurately, adhering to legal and regulatory requirements. You ensure WFA complies with relevant labour laws, such as benefits regulations, fiduciary responsibilities, and non-discrimination laws. 
• Recruitment and Onboarding: You develop and implement strategies for recruiting, interviewing, and onboarding new employees.
• Employee relations and performance Management: You handle and resolve employee issues, implement performance evaluation systems, and plan and manage staff retreats and training.
• Policy Development: You draft, implement, and update HR and governance policies and procedures to ensure legal compliance and organisational goals. You promote a culture of ethical behaviour and maintain DE&I throughout the organisation.
• Desirable: HR certification and specific certifications related to non-profit governance and compliance.

Attributes

• Essential: Strong communication, writing, and presentation skills in English.
• Essential: Multi-cultural awareness, great sense of humour, positive outlook.
• Essential: Proactive, independent, organised and reliable.
• Essential: Strong attention to detail while able to grasp and analyse the bigger picture.
• Essential: Ability to work constructively with others and encourage engagement with due process. 

Benefits

We offer a competitive salary package that includes health insurance, paid leave,  flexible work hours, opportunities for training, and an annual international staff retreat.

The above job description is subject to amendment or discussion with the successful applicant before appointment. 

How to apply

Please send your CV and a motivation letter (maximum of 1 A4 page) explaining why your work experience and competencies match this role. Your motivation will be considered during the selection process. If your CV and motivation match the job requirements, you may be invited for an interview. We welcome applications from individuals of all backgrounds and locations, embracing diversity in gender, age, disability, religion, sexual orientation, and cultural identity.

Send your CV, salary expectation, and motivation letter to: [email protected]